Payroll Forms
There are several factors that can lead to a first paycheck being delayed, but your chances of being affected will be a lot lower if you have completed your online documentation in NESSIE and your I-9 form as directed by your hiring department. The links below direct you to the documentation that must be completed in order to ensure that your first paycheck arrives on time in September. If you have any questions about whether you’ve completed your documents correctly, please contact your department as soon as possible.
If you have questions about your paycheck, contact the Human Resources payroll office at 312-996-7200.
Check Your Pay Guide
Updated: September 2023
Graduate workers with a percentage appointment (TAs, RAs, and GAs) are paid on or before the 16th of each month. Every year, many UIC graduate workers have issues with their pay, including late paychecks and missing hours.
If your pay is late or incorrect, please reach out immediately!
Email grievance@uicgeo.edu with your concerns.
Start by searching “UIC Paycheck,” which should lead to the UIllinois “Earnings Statement” page. Or you can navigate directly to https://www.hr.uillinois.edu/pay/earnstmt
Follow the green button “Access Earnings Statement,” then login with your NetID credentials. To access payroll documents, you may be required to use 2-factor authentication with a text or push notification.
If you are stuck at this step, then you can setup 2-factor security here: https://it.uic.edu/services/faculty-staff/uic-network/duo-2-factor-authentication-2/
Once login is complete, you will be redirected to your most recent earnings statement. This will begin with your name, the address you use for tax documents, and the net amount deposited into your account.
Important: Confirm that the dates reflect the current pay period, and that the net amount matches a deposit into your bank account on the 15th or 16th of the month.
The screenshot shows the net amount for a continuing, 50% RA in fall 2023 with some deductions, so your net amount may differ somewhat.
Scroll down the page a bit further to look at your “Total Paid Hours” and “Current” gross pay for this month. This reflects the pay amount before taxes, investments, or other withholdings take effect. If you have an additional “Grad Hourly” appointment, then your hours will also be reflected here.
Important: Confirm that the hours and total pay are correct. For Fall 2023, here are the minimum amounts, which most departments adhere to for graduate workers.
Caveats
The wages article of GEO's contract with the university grants continuing assistant the greater of two wage increases: the increase in minimum wage laid out in our contract, or the campus-wide wage increase. This year continuing assistants must have received a raise of 4%, while new TAs/GAs' pay should be 3.75% higher than last year’s. Many departments seem to have chosen to set new TA/GA wages at the 4% number as well, however, which they're within their rights to do. The salaries enumerated in our contract are minimums; your department can always choose to pay you more.
Departments use different rounding conventions. This means your hours may differ by 0.01 and your pay may differ by $1.
Likely paycheck issues to look out for:
You do not have an earnings statement yet for this pay period. Earnings statements should be available around the 10th of each month.
Your earning statement exists, but the deposit into your account is missing or incorrect. Pay should be deposited into your account by the 16th of each month.
Your hours do not reflect the correct appointment percentage. Double check your offer letter for the expected rate.
You have a continuing TA or GA appointment, but your pay is only at the New TA/GA minimum rate.
Your “Grad Hourly” hours or pay are incorrect. Many Grad Hourly workers are paid biweekly, so check your past earnings statements for the missing hours first.
If you experience any of these issues with your pay, please reach out immediately!
Email grievance@uicgeo.edu with your concerns.
To check previous statements, select the “View Past Statements” at the top of the page, then select the pay period from the drop-down menu. Feel free to reach out if you believe there was a pay issue in a previous paycheck as well.
